I9 Form 2023 Printable, Fillable PDF – The I-9 Form, also known as the Employment Eligibility Verification Form, is a crucial document that every employer must complete for each employee they hire in the United States. This form is required by federal law and is used by the U.S. Citizenship and Immigration Services (USCIS) to ensure that employers are hiring individuals who are authorized to work in the United States. In this guide, we will provide an overview of the I-9 Form, explain why it is important, and provide step-by-step instructions on how to complete it correctly.
What is the I-9 Form 2023?
The I-9 Form is a document that employers use to verify the identity and employment eligibility of every employee they hire. The form is divided into three sections:
- Section 1: Employee Information and Attestation – The employee must complete this section no later than the first day of employment. The employee provides their personal information, attests to their eligibility to work in the United States, and signs and dates the form.
- Section 2: Employer Review and Verification – The employer must complete this section within three business days of the employee’s first day of work. The employer reviews the employee’s documentation to verify their identity and employment eligibility and completes the employer certification.
- Section 3: Reverification and Rehires – This section is used to document any re-verification of an employee’s work authorization or to complete a new I-9 Form for a rehired employee.
Why is the I-9 Form 2023 Important?
The I-9 Form 2023 is important for both employers and employees. For employers, completing the form correctly ensures compliance with federal law and helps to avoid penalties for hiring unauthorized workers. For employees, completing the form verifies their eligibility to work in the United States and protects them against discrimination based on their immigration status.
The I-9 Form is a crucial document that all employers in the United States are required to complete for every employee. The purpose of this form is to verify an individual’s eligibility to work legally in the country. The Immigration Reform and Control Act of 1986 set out specific rules regarding employment verification, which made it mandatory for all employers to fill out I-9 forms.
Companies need to make sure they’ve filled out the I-9 Form correctly because if they don’t, government agencies like the Department of Homeland Security, U.S. Citizenship and Immigration Services, and the Department of Justice can fine and punish them in a big way. Filling out the form correctly also keeps employers from getting into legal trouble for hiring people who are not allowed to work in the country.
Employers must keep these forms properly stored for at least three years after an employee’s initial hire or one year after their termination date (whichever is later). Maintaining accurate records on I-9 forms helps protect both employees’ rights and employers’ interests while ensuring compliance with federal laws governing employment eligibility verification.
Who Needs to Complete the I-9 Form 2023?
All employers in the United States are required to complete the I-9 Form for each employee they hire, regardless of the employee’s citizenship status. All employees hired after November 6, 1986, must have an I-9 Form completed on their behalf, including U.S. citizens, non-U.S. citizens, and lawful permanent residents.
How to Complete the I-9 Form?
Completing the I-9 Form correctly is crucial for both employers and employees. Follow these steps to complete the form accurately:
Section 1: Employee Information and Attestation
- Provide your full legal name and any other names used.
- Provide your address and date of birth.
- Provide your Social Security Number, if you have one.
- Check the appropriate box to indicate your citizenship or immigration status.
- If you are not a U.S. citizen, provide your alien registration number or USCIS number and expiration date.
- Sign and date the form.
Section 2: Employer Review and Verification
- Review the employee’s documentation to verify their identity and employment eligibility. The employee must present one document from List A or a combination of one document from List B and one document from List C.
- Record the document title, issuing authority, document number, and expiration date (if applicable) in the appropriate fields.
- Review the document to ensure that it appears genuine and relates to the employee presenting it.
- Sign and date the form.
Section 3: Reverification and Rehires
- If an employee’s work authorization expires, complete Section 3 of the I-9 Form to reverify their work authorization.
- If an employee is rehired within three years of the date their previous I-9 Form was completed, the employer may complete Section 3 or create a new I-9 Form.
Common Mistakes to Avoid When Completing the I-9 Form
Avoid these common mistakes when completing the I-9 Form:
- Failing to complete the form within three business days of the employee’s first day of work
- Not reviewing the employee’s documentation for identity and employment eligibility
- Accepting invalid or expired documentation
- Failing to properly complete the form or make corrections in the appropriate manner
- Failing to maintain accurate and complete I-9 Forms for all employees.
Effortlessly Complete Your I-9 Form in 2023 with our Printable and Fillable PDF
Don’t let paperwork hold you back – download our user-friendly I-9 Form, fill it out, and print it in minutes! https://www.uscis.gov/i-9-central/form-i-9-related-news/employer-alert-continue-to-use-current-form-i-9
- Keep using Form I-9 even after its Oct. 31, 2022 expiration date – per USCIS guidelines.
- Stay tuned for the updated Form I-9 – DHS will announce it via Federal Register notice.